How to Schedule a Message in Slack: A Step-by-Step Guide
Find out the easy steps to schedule a Slack message for better team interaction. This guide provides you with both single message planning or recurring update settings for computer and phone users. Master scheduling, adjusting, or exploring advanced features of messages—all through this article, which offers clear, direct advice.
Scheduling Slack Messages: A Complete Walkthrough
Before we begin, it’s crucial to grasp what scheduling messages in Slack involves. The ability to schedule slack messages using the Scheduled Send feature in Slack is a godsend for individuals and teams who juggle projects across different time zones or work schedules. With scheduled slack messages, you can draft a message and schedule it to be sent at a later time and date of your choice, up to 120 days in advance. This means no more setting reminders to send that important update or waking up at odd hours to relay a message to your team overseas!
Best of all, whether you’re a desktop aficionado or a mobile maestro, you’ll find the process to schedule a message almost identical on both platforms. We’ll now examine the process of scheduling messages on both the desktop and mobile versions of Slack.
Scheduling on Desktop App
Scheduling messages on Slack’s desktop app is as simple as writing a message! Here’s how:
1. Navigate to your desired channel or direct conversation and compose your message.
2. Instead of hitting send, click on the dropdown arrow next to the send button.
3. Here, you’ll find the option "Schedule Message" click and choose the time you want to send.
Once you click on ‘Schedule for later’, a popup menu will appear. Here you can select a pre-filled option for scheduling or choose ‘Custom time’ to specify the exact date and time for sending the message. Once you’ve chosen the date and time, finalize the process by clicking the ‘Schedule message’ button. Voila! Your message will be sent automatically at the specified time.
Scheduling on Mobile App
For those who are more comfortable using the Slack desktop app or on the move, there’s no need to worry! The mobile app has got you covered. The process to schedule a message, including a direct message, is slightly different but just as simple. After composing your message, a long-press on the paper plane icon (send button) will open the scheduling menu.
Just like on the desktop app, you can schedule a message on the mobile app by following these steps:
1. Choose a pre-filled option or specify a custom date and time.
2. Once you’ve set your desired date and time, hit ‘Schedule message’.
3. Your message will be sent at the specified time, and you can go about your day without any stress.
Managing Your Scheduled Messages
Scheduling messages is only part of the equation. What if you need to make changes to your scheduled messages? Slack has got you covered there as well. The platform provides options to edit, reschedule, or even delete slack messages before they are sent.
Slack simplifies the process, whether you need to alter the message content, adjust the delivery time, or completely cancel the message. We’ll now discuss how you can efficiently manage your scheduled messages on Slack, including viewing, editing, and modifying your messages.
Viewing Scheduled Messages
Accessing your scheduled messages on Slack is a breeze on both the desktop and mobile versions. On the desktop version, click on ‘Drafts & Sent’ at the top of the sidebar, then select the ‘Scheduled’ tab. Here, all your scheduled messages are neatly displayed.
For mobile users, the process is just as simple. Here’s how to manage your scheduled messages:
1. Tap ‘Drafts & Sent’ from the ‘Home’ tab.
2. Choose the ‘Scheduled’ tab.
3. All your scheduled messages are at your fingertips.
Making Changes to Scheduled Messages
Now that we’ve covered how to view your scheduled messages, we can move on to making modifications. Maybe you spotted a typo, or the meeting time changed, or perhaps you want to add more information. In any case, editing a scheduled message is straightforward. Hover over the message and click the edit icon to change the message text or the scheduled time.
But what if you need to reschedule the message or want to send it immediately? Here’s what you can do:
1. Click on the message in the ‘Scheduled’ tab.
2. Choose 'Reschedule message' and set a new date and time.
FAQ
Can someone see if a Slack message is scheduled?
No, no one will be able to see if a Slack message is scheduled. Scheduled messages will be sent from your own profile and will remain safe in Slack.
How do I automate recurring messages in Slack?
To automate recurring messages in Slack, open the advanced scheduler by typing /schedule in any channel, then specify your repeat options and any optional values. Happy scheduling!
How do you schedule a message on a team?
To schedule a message on Teams, compose your message, right-click the send button, select the desired date and time, and then click "Send at Scheduled Time". This will schedule your message to be sent at the specified time.
How far in advance can I schedule a message in Slack?
You can schedule a message in Slack up to 120 days in advance using the Scheduled Send feature. So, you can plan your communications well ahead of time!
